Employee & team processes
Vacation requests, time tracking, onboarding, internal coordination — all digital, all documented.
What is "Employee & Team Processes" about?
In many companies, everyday HR and team processes—vacation, sick leave, expense reports, onboarding, project coordination—still rely on email, Excel spreadsheets, or paper. We digitize this process so that employees can handle everything themselves, managers can approve requests with a single click, and HR files are automatically maintained.
Benefits and typical leverage
Every vacation or expense claim, whether on paper or via email, incurs processing and entry time across multiple departments. With growing teams, this quickly adds up to a significant administrative burden. Furthermore, there are fewer conflicts because vacation overlaps are automatically detected, and a clean audit log ensures compliance with labor law and GDPR regulations.
How we will build it specifically
- Self-service portal: Employees submit applications via a streamlined web portal (desktop & smartphone) — no more email attachments.
- Approval workflow: Supervisors receive push notifications/mail, approve with a click or reject — with an automatic substitute rule in case of absence.
- Onboarding route: New employees automatically receive accounts, training plans, equipment orders and checklists — no mistakes due to forgetting.
- Integration: Data is automatically transferred to the HR and payroll software (DATEV LODAS, Personio, sevDesk-Lohn).
- Tools: n8n, own web app (or Personio/HRWorks), Microsoft 365 / Google Workspace, Slack/Teams bots for push notifications.
Related automation fields
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Marketing & Social Media
Plan posts, capture leads, personalize newsletters — reach without a daily posting effort limit.
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Accounting & Administration
Capture receipts, reconcile data, generate reports — the workflow takes care of recurring accounting work.
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Order and quotation processing
From inquiry email to sent invoice — offers, orders, status tracking without copy-paste.
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Data exchange & interfaces
Connect systems — from CRM to ERP to shop — so that data flows automatically instead of being transferred manually.
This exact area in your company — can it be automated?
15-minute initial consultation — we will provide a concrete assessment of the effort and benefits.
Further information:
Overview of Automation ·
AI complements ·
Up to 80 % subsidized
